Welcome and thank you for your interest in career opportunities with Katzen Law Offices.
HOW TO APPLY:
This will be a multi-step interview process so we can get to know each other and make sure we are a good fit; this is the first step. If you don't follow the instructions for applying, your journey stops here. (Yes, we are serious about this. Following instructions is important for members of our professional legal staff.)
Send an email to [email protected] and attach a PDF of your résumé and a cover letter. The letter should tell us (a) why you would be great in the role for which you are applying, (b) why does a growing law firm need a professional staff that follows processes and systems, and (c) what is the last book that you read and what did you learn from it?
The subject line of the email should have your last name along with the word Rotartsinimda. So for John Smith, the subject line would read “Smith Rotartsinimda.”
We currently have the below positions open for hire:
Junior Paralegal
Location: Newport Beach, California
Job Type: Full-Time, In Office
Compensation: $24.00–$29.00 per hour, DOE
Description
Do you take pride in being the person who always follows through? Are you highly organized, an excellent communicator, and someone who genuinely enjoys helping people?
If so, we'd love to meet you.
The Law Office of Susan A. Katzen is a highly respected boutique law firm in Newport Beach practicing exclusively in Estate Planning, Special Needs Planning, Trust Administration, Probate, Conservatorships, and Settlement Planning. For more than 45 years, we've helped clients and their families through significant life changes, ensuring they feel cared for and supported by a team that truly advocates for them.
We are seeking a Junior Paralegal who is dependable, organized, and eager to learn. The right person takes ownership of their work, communicates well with clients and coworkers, enjoys working in a collaborative environment, and takes pride in delivering an exceptional client experience.
Success in this position requires someone who naturally follows through, communicates proactively, stays highly organized, and genuinely enjoys helping others. We can teach our systems and procedures, but we value integrity, accountability, a strong work ethic, and a servant's heart above all else.
If you're looking for more than just a job—and want to build a long-term career where your work truly makes a difference—we encourage you to apply.
Responsibilities
- Assist with special needs, estate planning, trust administration, probate, and conservatorship cases
- Prepare court hearing and client files, initial drafts of pleadings, and other court documents
- Communicate with clients, courts, financial advisors, trustees, law firms, and other personnel
- File documents with the court, mail-serving documents, and scheduling court appearances
- Assist with client meetings, including Estate Planning signing meetings
- Maintain and monitor case progress, deadlines, and important timeframes/milestones
- Document information in the law firm's practice management system
- Support the office with answering phones, special projects, and general administrative duties, as needed
Qualifications
- Minimum of six (6) months of experience in a law firm.
- Paralegal Certificate or qualification under California Business & Professions Code §6450.
- Strong follow-through, accountability, and time management.
- Ability to prioritize multiple deadlines in a fast-paced environment.
- Outstanding organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Professional, positive, compassionate attitude.
- Proficiency in Microsoft Word and Excel; Actionstep experience is a plus.
- Reliable commute to Newport Beach.
Our Ideal Team Member
- Owns their work and follows every task through to completion.
- Communicates early and often.
- Thrives on organization and efficiency.
- Looks for solutions instead of excuses.
- Treats every client with kindness, dignity, and respect.
- Believes details matter because people matter.
- Seeks a long-term career—not just another job.
This Position Is Not a Good Fit If You
- Need frequent reminders to complete assignments and follow instructions.
- Miss deadlines or overlook details.
- Prefer minimal communication.
- Want a remote or hybrid position.
- Are simply looking for a paycheck instead of meaningful work.
Benefits
- Medical, dental, vision, and life insurance
- 401(k) with employer matching (after the qualification period)
- Paid vacation, sick leave, and holidays
- Paid parking
- Professional development and continuing education
- Career growth opportunities
- Volunteer opportunities supporting the special needs community
About Law Office of Susan A. Katzen
Our firm provides exceptional personalized legal services and peace of mind that empowers clients to plan for and protect the two most important things in their lives: the people they love (especially those loved ones with a disability) and the assets they possess. Our commitment lies in offering practical solutions to safeguard clients now and in the future, and guiding them through life's transitions and hurdles. If you are looking for meaningful work with a firm that values integrity, communication, and excellence, we encourage you to apply.
Legal Administrative Assistant - Receptionist
Description
Are you a friendly and positive individual with excellent administrative and customer service skills? Do you want to work at a law firm where your work really matters? We are a Trust, Estates, and Special Needs law firm seeking a Legal Administrative Assistant/Receptionist who is looking for a career position where he/she can grow with a firm, be challenged, and work in a familial and collaborative environment. In this role, you will be the first point of contact for our clients, handling essential administrative tasks to support attorneys and staff, provide top-notch customer service, and ensure client satisfaction. We need an individual who is a team player and brings energy, positivity, and a “can-do” attitude to work every day. This position offers growth opportunities for someone aspiring to be a paralegal or to advance in the legal field. Why also work with us? The benefits we provide include:
- Continuing education
- Professional development opportunities
- Paid vacation
- Paid sick days
- Paid holidays
- Health and vision insurance
- 401K plan with employer matching (after the qualification period)
We also love to give back to the special needs community so volunteer opportunities are available throughout the year.
Please note that this is a full-time, in-office position.
Responsibilities
- Answer phones, welcome clients, and set up conference room for meetings
- Schedule and confirm appointments
- Document and update client statuses, appointments, and phone calls in the firm's practice management system
- Communicate with potential and existing clients by phone, in person, and by email
- Prepare and maintain paper and electronic case files
- Assist with preparing estate planning binders
- Assist with client meetings
- Receive and process daily mail
- Copy, scan, file, and assist with office supply organization
- Maintain front office area, conference room, and other common areas
- Assist team members when they need a hand
Qualifications
- Associate Degree required, but Bachelor's Degree highly preferred
- Minimum of 6 months of experience working in a law firm environment
- Detail-oriented and can work independently and take initiative
- Strong administrative skills and customer service background
- Computer savvy and comfortable working with various computer programs, databases, and systems including proficiency in Microsoft Word and Excel (knowledge of Actionstep is a plus!)
- Positive, high-energy team player who is results-oriented
- Reliable commute or will relocate prior to starting position
Compensation
$19 - $25 hourly, DOE
About Law Office of Susan A. Katzen
We are a growing Trust, Estates, and Special Needs law firm based in Newport Beach, CA. Our firm provides exceptional personalized legal services and peace of mind that empowers clients to plan for and protect the two most important things in their lives: the people they love (especially those loved ones with a disability) and the assets they possess. We assist clients and their families through significant life changes, ensuring they feel cared for and supported by a team that truly advocates for them. Our commitment lies in offering practical solutions to safeguard clients now and in the future, and guiding them through life's transitions and hurdles. We practice exclusively in the areas of Estate Planning, Special Needs Planning, Conservatorships, Settlement Planning, Trust Administration, and Probate.
